Policy and Communications Coordinator

The Childrens Hospital of Philadelphia

Reference #: 1010021
SHIFT:Any (United States of America)

Seeking Breakthrough Makers

Childrens Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care-and your career.

CHOPs Commitment to Diversity, Equity, and Inclusion

CHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining diverse talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children.

We strongly encourage all candidates of diverse backgrounds and lived experiences to apply.

A Brief Overview
PolicyLab at Childrens Hospital of Philadelphia (CHOP) is seeking a Policy and Communications Coordinator to join our policy and communications teams. PolicyLab is a research center within CHOPs Research Institute that aims to achieve optimal child health and well-being by informing program and policy changes through interdisciplinary research.

Be a part of delivering on PolicyLabs mission by providing broad support to the centers efforts to ensure that its research informs and shapes local, state, and federal policy. This position will work collaboratively with policy and communications team members working on PolicyLabs research portfolios (behavioral health, adolescent health and well-being, health equity, family and community health, and population health sciences) to advance the centers strategic aims and identified policy priorities.

The Policy and Communications Coordinator will manage PolicyLabs ongoing surveillance of policy opportunities, internal policy-focused communications and training opportunities, contribute to strategic communications efforts, and support the development of externally-facing research translation products, such as webinars, briefs, and content for website and social media, and provide other logistical support to the policy and communications teams.

The Policy and Communications Coordinator position is ideal for an early-career professional with a background/interest in health policy, communications, and childrens health, who is looking to develop their skills in policy surveillance and strategy; project management; research communication and dissemination; and understanding of the research environment. A strong foundation in writing, good organizational skills, and the ability to work well on a team are keys to success in this role. The position reports to the Policy and Strategy Manager.

Under moderate supervision from study PI or other research study management staff, this role provides substantial coordination level support for all clinical research activities within the scope of clinical research protocols.

What you will do
Core responsibilities:
Adhere to an IRB approved protocol
Participate in the informed consent process of study subjects
Support the safety of clinical research patients/research participants
Coordinate protocol related research procedures, study visits, and follow-up care
Screen, recruit and enroll patients/research participants
Maintain study source documents
Under the supervision of PI Report adverse events
Understand good clinical practice (GCP) and regulatory compliance
Educate subjects and family on protocol, study intervention, etc.
Comply with Institutional policies, standard operating procedures (SOPs) and guidelines, and with HIPAA and management of confidential materials
Must comply with federal, state, and sponsor policies
For multi-site studies or collaborations, support communication and meeting scheduling across teams
Related responsibilities:
Manage essential regulatory documents
Register study on ClinicalTrials.gov as appropriate
Complete case report forms (paper & electronic data capture) and address queries
Submit documents to regulatory authorities (e.g. IRB, FDA, etc.) and/or review/monitoring boards (ie, DSMB, independent safety officer)
Facilitate pre-study, site qualification, study initiation, and monitoring visit as appropriate
Facilitate study close out activities as appropriate
Coordinate research/project team meetings
Collect, process and ship samples as applicable to the protocol
Schedule subject visits and procedures
Retain records/archive documents after study close out

Education Qualifications
High School Diploma / GED Required
Bachelors Degree Preferred

Experience Qualifications
At least two (2) years of clinical or clinical related or research related experience Required
At least three (3) years of clinical or clinical related or research related experience Preferred

Skills and Abilities
Basic knowledge of IRB and human subject protection
Strong verbal and written communications skills
Strong time management skills
Ability to collaborate with stakeholders at all levels

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must be fully vaccinated against COVID-19 and receive an annual influenza vaccine. Learn more.

Employees may request exemptions for valid religious and medical reasons. Start dates may be delayed until candidates are immunized or exemption requests are reviewed.

EEO / VEVRAA Federal Contractor |  Tobacco Statement

Childrens Hospital of Philadelphia is an equal opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, age, religion, national or ethnic origin, disability or protected veteran status.

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