WORKPLACE COORDINATOR (AMERICAS)

GlaxoSmithKline LLC

Reference #: 393199
Site Name: USA – Pennsylvania – Philadelphia, Durham Blackwell Street
Posted Date: Jun 10 2024

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years. In Workplace Real Estate & Facilities (WREF) our unique contribution will accelerate GSKs success by transforming the employee experience, inspiring everyone to be their best wherever they work.

WREF is the global team that is responsible for the full lifecycle of planning, execution and operations of GSKs real estate portfolio. This includes defining the organizations real estate and workplace experience strategy across our network of over 250 manufacturing, R&D and office facilities; as well as leveraging our network of vendor partners to ensure delivery facility management and capital project services to GSKs global office portfolio. The team is set up in a matrixed operating model where a Centre of Excellence (CoE) is responsible for service strategy and process ownership, and Regional teams are responsible for executing WREFs services.

Reporting to the WREF Head of Americas, the Workplace Coordinator is responsible for supporting the Head of Region generally, ensuring system and process compliance in the delivery of regional services, and manage a program of events and communications to align the regional team and vendors.

This role will provide YOU the opportunity to lead key activities to progress YOUR career, these responsibilities include some of the following…
Support Head of Region for all GSK people related activities such as objective setting, performance review, learning & development calendar, mandatory training completion, onboarding of the new staff, team engagement survey etc.
Ensure regional compliance and alignment with GSK procedures. Mentor, coach, and train team on use of internal systems, processes, and policies as required. Includes Ownership of regions end to end travel and expense process.
Manage vendor set-up, onboarding, management and offboarding of suppliers.
Develop and oversee customer and team communications plans, including but not limited to events calendar, people/culture plan, internal comms plan etc.
Organize on-site and offsite meeting/townhall/events. Source, collate and distribute information and materials for meetings, liaising with GSK and Service partners as needed.
Provide administrative and operational support for regional WREF leadership team including but not limited to planning, scheduling and facilitating of meetings, booking travel, submitting expense reports, document management and purchasing (PO Creation and Invoicing) etc. Leveraging the services of offshore support as appropriate.
Why You?
Basic Qualifications:
We are looking for professionals with these required skills to achieve our goals:

High school diploma

Preferred Qualifications:
If you have the following characteristics, it would be a plus:
Tertiary (post secondary) qualification in Business, Real Estate or Facilities related discipline
Strong process skills: can manage a piece of work from beginning to end in a rigorous, accurate and disciplined manner.
Excellent and high level of expertise in standard MS Office software (word, excel, PowerPoint).
High level of integrity and ability to maintain confidentiality of information.
Excellent data gathering and analytical skills with critical attention to detail.
Proactive thinker and self-starter who can work independently.
Strong organizational and administration skills.
Comfortable in collaborating with all levels of the organization.
Ability to priorities important tasks and complete them timely and accurately.
Good understanding of office environments / workplace facilities.
#LI-GSK
Please visit  GSK US Benefits Summar to learn more about the comprehensive benefits program GSK offers US employees.

Why GSK?
Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, its also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

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