Administrative Support Assistant (Office Automation)

U.S. Military Entrance Processing Command

Summary About the Position: The U.S. Military Entrance Processing Command, headquartered in North Chicago, IL, is a jointly staffed command, staffed by representatives of all branches of the Armed Forces. The command, through its 66 military processing locations (Military Entrance Processing Stations (MEPS)/Remote Processing Stations (RPS)), determines whether applicants are qualified for enlistment based on standards set by each of the services. This is a TEMP NTE 12 Month position. Responsibilities Participate in the development of Directorate clerical/administrative policy in administrative support areas by researching prior publications, regulations, and recommending new policies and/or changes. Formulate and recommend changes in administrative support policies/procedures to obtain maximum effectiveness. Prepare correspondence covering subjects of an administrative nature, both internal and external. Perform timekeeping duties. Coordinate travel arrangements and prepare documents for staff. Facilitate and manage internal meetings for the Directorate. Utilize computer equipment/applications to prepare a variety of documents (correspondence, reports, charts, statistical tables, etc.) for the Directorate. Requirements Conditions of Employment Qualifications Who May Apply: US Citizens In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience for the GS-05: One year of specialized experience which includes maintaining files to ensure accurate recordkeeping; Entering data into automated systems, such as timekeeping or travel arrangement systems, to assist office staff; Maintaining electronic office calendars for the office staff; Utilizing written and oral communications to inform office staff regarding administrative procedures; Preparing a variety of documents for the office utilizing automation software and applications. This definition of specialized experience is typical of work performed at the next lower grade/level position in the Federal service (GS-04). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you may qualify if your education meets the definitions below: Education Substitution for the GS-05: Successful completion of four years of education above the high school level obtained in an accredited business, secretarial, or technical school, junior college, college, or university. (Note: You must attach a copy of your transcripts) Combination of Education and Experience for the GS-05: Possess the specialized experience for the GS-05, but less than one year; and possess some education above the high school level, but less that the required four years. The computed percentage of the requirements must total at least 100 percent. To compute the percentage, divide your total months of qualifying experience by 12. Then, divide your semester hours of education beyond two year (total semester hours minus 60) by 60. Add the two percentages. The total percentage must equal at least 100 percent to qualify. (Note: You must attach a copy of your transcripts) Specialized Experience for the GS-06: One year of specialized experience which includes reviewing changes to policies affecting administrative functions to properly advise staff; Screening visitors/telephone calls and directing to appropriate office; Maintaining a suspense file on correspondence to ensure a timely response and completion of actions; Reviewing correspondence, messages, reports, and other communications to correct grammatical and informational errors; Preparing travel orders/vouchers for office staff; Inputting/Monitoring timekeeping information in an electronic timekeeping system. This definition of specialized experience is typical of work performed at the next lower grade/level position in the Federal service (GS-05). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, at the GS-6 level, you must meet the qualification requirement using experience alone–no substitution of education for experience is permitted. Specialized Experience for the GS-07: One year of specialized experience which includes assisting in resolving interdepartmental conflicts regarding administrative topics such as schedules, training, timekeeping, etc.; Providing responses to request for information such as reports statuses, suspense dates for matters requiring compliance; Developing reports and/or guidance on administrative functions for the office; Ensuing clerical/administrative functions of the supervisors work are completed in accordance with established procedures, to allow them to focus on more substantive duties; Organizing files, records and other related material required for efficient offices procedures. This definition of specialized experience is typical of work performed at the next lower grade/level position in the Federal service (GS-06). Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, at the GS-7 level, you must meet the qualification requirement using experience alone–no substitution of education for experience is permitted. QUALIFIED TYPIST: This position requires a typing proficiency of at least 40 words per minute (WPM) based on a 5-minute sample with 3 or fewer errors. You will be evaluated on the basis of your level of competency in the following areas: Administration and Management Clerical Computer Skills Organizational Awareness Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/ Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct Deposit of Pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a Human Capital and Resource Management Career Field position. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest. This position is a TEMPORARY Not to Exceed 12 months position and may be extended in one year increments up to a maximum of three years. Incentives may be authorized.

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