Executive Assistant



Provides complex secretarial, confidential, and administrative support to assigned EVP/SVP (Corporate Officer) under minimal supervision.

Coordinates administrative duties, often confidential in nature, for a major organizational unit, including filing, processing of invoices and requisitions, monitoring and reconciling controllable expenses, time cards, annual budgets for expense center and all rollup expense centers, and handling complex secretarial and administrative functions.
Prepares routine and non-routine correspondence and memoranda.
Generates and distributes reports concerning/affecting the activities of the functional areas reporting to senior executive, including the monthly activity reports, budgets, and controllable reports.
Schedules and maintains calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements.
Screens and processes incoming mail, phone calls, and visitors.
Resolves routine to complex inquiries.
Negotiates with vendors.
Operates a personal computer, Palm Pilot, Blackberry or equivalent.

This position is salaried nonexempt status, which means you are eligible for overtime pay.

Able and willing to work on-site, in-person at the Valero Three Rivers Refinery, required.
High School diploma or GED required.
10 years of secretarial experience required.

Other job requirements:

Must be able to work in a collaborative, on-site work environment, which will include participation in unscheduled discussions and troubleshooting on an as needed basis.
Sedentary Work: Work is predominantly performed while sitting, and walking or standing are only occasionally required to perform job duties. Sedentary work typically includes exerting up to 10 pounds of force occasionally.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment for this job includes:

o Moderate noise (examples: office space with light traffic, computers, printers, etc.)
o Subject to typical interior/office conditions, including temperature regulations such as air conditioning/heat

Position level and salary will be commensurate with qualifications and experience.

Valeros employees are the heart of its success, and there is a reason why the company is an employer of choice in the fuels manufacturing and marketing industry. It’s not just the excellent benefits package, or the opportunities for personal growth, it’s also the caring and committed culture of the organization that makes everyone feel like they’re truly part of a team. For more information, visit Valero.com.

Valero is an EEO/AA Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to legally protected status, including race/ethnicity, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, protected veteran or any other status protected by applicable federal, state or local laws.

Please be advised, if you are viewing this position on a website that lists an estimated salary rate/range, it was not provided by Valero. Valero’s market specific salary rate/range will be provided during the recruiting process and tends to be higher than what is estimated by such websites.


Job: Administrative/Clerical
Primary Location: US-TX-Three Rivers
Job Posting: Mar 4, 2024, 4:09:28 PM
Unposting Date: Mar 17, 2024, 11:59:00 PM
Req ID: 240013P