Staff Services Officer I


Job/Position DescriptionUnder the supervision of the Public Health Region (PHR) 2/3 Immunization Program Supervisor, the Staff Services Officer I performs routine (journey-level) administrative and technical program support for the immunizations team in both regions 2 and 3 including, but not limited to, general office duties; accounting, budgeting, purchasing, training, and records management; entering and tracking data for reports; participating in regional assignments; assisting in the dissemination of program information to public, healthcare providers, and DSHS regional staff. They assist with outreach events and assist other immunizations team members with data entry and other tasks as needed. Provide responses to general inquiries from community members by phone or email. This position prepares and monitors purchasing requisitions, enters requisitions, manages purchasing inquiries, tracks and reviews travel, arranges travel for the program supervisor, and compiles data documenting expenditures. Works under moderate supervision with limited latitude for the use of initiative and independent judgement. Coordinates immunization program budget and purchases with the Public Health Nursing Administrative Assistant and Manager.Member of the Incident Command Structure in response to public health emergencies. Must comply with HHS, DSHS, and Texas Department of Public Safety applicable policies/procedures/standards. Must be able to work Monday-Friday, 8:00 a.m. – 5:00 p.m. This is an in-person position. Independent travel (10%) is required to meet the essential job functions of this position.Essential Job FunctionsAttends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.General Support Duties: Answer and direct phone calls, takes messages, disseminates needed policy/procedures or other information, open and process incoming mail, coordinate large mailings. Routinely provides coverage of general inquiry phone number and email, during office hours. Compiles data from various sources and submits for review to Immunization Program Supervisor. Assists with retrieval of immunization records through ImmTrac2 according to established protocol. Oversees the maintenance and repair of office equipment and resources. Performs other duties as assigned and required to support program operations- such as assisting regional vaccine consultants with data logger requests, and data entry assistance for population assessments. Maintains files/records, record keeping and record management systems for the Immunization Program and ensures compliance with state and federal guidelines. Assists with travel claim questions from the immunizations team. Assists immunizations program team at outreach events and training visits as needed. Assists Program supervisor with arranging interviews and posting vacant positions. This EJF requires independent travel throughout the State of Texas. (40%)Purchasing and procurement: Prepare and monitors purchasing requisition requests, enters request into system, manage inquiries from central purchasing, and completes receiver and claim forms for the Immunization Program. Compiles, enters and tracks data for charts, graphs, and databases using CAPPS Financial, and prepares purchasing reports. Prepares travel arrangements for program supervisor. Manages and coordinates use of shared rental vehicle as needed. Proactively coordinates purchase requests with program team members each year in order to mee Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.