Administrative Support Assistant

Summary This position is located with the Bureau of Indian Affairs, Northwest Region, Yakama Agency, Division of Trust Services, Natural Resources in Toppenish, Washington. This is a Bargaining Unit position, for more information see What are bargaining units? NOTE: TRAVEL AND RELOCATION EXPENSES WILL NOT BE AUTHORIZED. ANY RELOCATION EXPENSES ASSOCIATED WITH REPORTING FOR DUTY WILL BE THE RESPONSIBILITY OF THE SELECTED EMPLOYEE. Responsibilities Responsible for organizing, directing, and coordinating all aspects of administrative support functions to include budget, finance, property and supply, procurement, personnel. Responsible for all financial documents such as travel, training, purchase orders, print orders, and supplies. Prepare reports, forms, and correspondence in final form from rough draft written or oral instruction; and reviews outgoing correspondence to issue adherence to procedure and grammatical accuracy. Ensures that incoming mail is properly received and routed, retaining that which can be answered personally by reference to policies, precedents, or knowledge of office practices. Resolve and answer routine inquiries of the program and operations. Responsible for the preparation of a variety of correspondence and documents, such as letters, requisitions, purchase orders, travel authorizations, and reports. Requirements Conditions of Employment Qualifications EXPERIENCE AND EDUCATION REQUIREMENTS: (OPM Operating Manual, Qualification Standards for Clerical and Administrative Support Positions, GS-0303). GS-5: I have at least 1 year of specialized experience or the equivalent, comparable to at least the GS-4 in the Federal Service (obtained in either the public or private sector). Specialized experience includes preparing and reviewing correspondence; timekeeping; making travel arrangements and processing vouchers; ensuring that all requests for action or information are acted upon and due dates are met; maintaining office filing system, and logging information into databases; assisting with annual inventory process and accountability of office equipment; and assists with coordinating the disposition of old/closed files for destruction or shipment; OR EDUCATION: 4 years of successful completion of a full course of study leading to a bachelors degree. GS-6: I have at least 1 year of full-time specialized experience or the equivalent comparable to at least the GS-5 in the Federal Service (obtained in either the public or private sector). Specialized experience includes preparing and reviewing correspondence; timekeeping; making travel arrangements and processing vouchers; arranging for conferences, meetings, and training sessions; ensuring that all requests for action or information are acted upon and due dates are met; assisting with budget activities; maintaining office filing systems; logging information into databases; preparing purchase orders and requisitions; assisting with annual inventory process and accountability of office equipment; and assists with coordinating the disposition of old/closed files for destruction or shipment. All qualification requirements must be met by the closing date of this announcement. Merit Promotion candidates must also meet time-in-grade requirements by the announcement closing date. Preference in filling vacancies is given to qualified Indian candidates in accordance with the Indian Preference Act of 1934 (title 25, USC Section 472). Additional selections may be made from this announcement if identical vacancies occur in the same location within 90 days from the closing date. Education If you are qualifying based on your education, you MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement. If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society. One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate schools definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study. If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education which shows the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: FOREIGN EDUCATION Additional Information All new hires earn the beginning salary of their pay grade (Step 1). See 2023 Salary Tables here and select the duty station from the Toppenish, Washington to choose the appropriate pay chart. If no specific chart is listed for this geographic location, see the “rest of U.S.” chart. The full performance level of this position is GS-6. Promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. A career ladder promotion is at the discretion of management, and in no way guaranteed. TELEWORK: Indian Affairs has determined that the duties of this position are suitable for telework only during an emergency or natural disaster. As a incidental motor vehicle operator position, you may be required to operate a government-owned or leased motor vehicle in the performance of duties; therefore, a valid drivers license is required and be able to meet the safe driving requirements of the Bureau of Indian Affairs 25 IAM 4 Motor Vehicle Safety Program. For more information visit: http://Indian Affairs IAM Motor Vehicle Safety Program Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employeeguides/careertransition.asp . Certain candidates may be eligible to apply under a special hiring authority including those for disabled individuals, Peace Corps employees, Foreign Service employees, veterans, etc. For more information, visit the following OPM websites: USAJOBS Information Center: https://www.usajobs.gov/Help/; Vets Info Guide: http://www.fedshirevets.gov/. Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. Most individuals who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.