GEHC – Project Administrator III

Job Description

Note- this job is 100% remote Please do not submit anyone who does not want to travel. Title – Project Specialist(managing projects) Tentative start date – asap Tentative end date – 12 months Work shift (days/times) – Monday – Friday, 8AM – 5 PM Central Travel Required (% of travel) – ?5%. Mostly done remotely from home. Potential travel for training. Is this a temp to perm position – No

A brief overview of your facility and what you produce- We have factories and offices all over the world.

We manufacture and install Healthcare equipment (Patient Monitoring, Anesthesia, Maternal Infant Care, Ventilators)

PCS Project Specialist ( running less complex/more simple projects)

Role Summary/Purpose Owns the project management and implementation process for Patient Care Solutions (Monitoring Solutions, Perioperative, Diagnostic Cardiology and Maternal Infant Care) products, including but not limited to sales order review, project planning and documentation, resource coordination, and issues resolution.

This position is remote based.

Essential Responsibilities:

Facilitate, coordinate, and track day-to-day activities required to ensure the project is completed on time, successfully, and in a manner consistent with organizational goals, departmental policies, and/or the standard terms and conditions of the contract.

Specifically:

Work closely with the Customer, Order Management Specialist, Manufacturing, and Field Teams (e.g., Install, Clinical Education Support, Sales) to remotely coordinate the delivery and installation process ensuring timely execution of assigned systems and devices orders.

Write project plans for assigned projects, which include clear milestones and assignment of project task responsibilities.

Create, update, and distribute project documentation, including contact lists, schedules, meeting summaries and action item lists

Develop and manage project within timeframe and financial budget.

Utilize various commercial and department-specific information systems, software applications, tools and templates to ensure consistency and quality of project delivery, as well as provide visibility to milestone dates and project status

Display excellent communication and facilitation skills in management of installation projects.

Maintain alignment between the project team and external resources.

Participate in weekly meetings (internal and external) to provide direction, advise project status, delegate actions/activities and overall, successfully execute the project requirements.

Manage projects in accordance with key performance metrics of Healthcare Project Implementation organization.

Manage revenue associated with projects.

Act as an effective team coordinator for all matrixed staff.

Create project status reports.

Adopt a proactive approach to identify risks to project success and create and maintain a project risk log. Proactively resolve and/or escalate issues across functions regarding equipment delivery, installation timelines, site readiness, training schedules, material availability, etc., to meet customer commitments and Client targets for orders, sales, revenue, and receivables.

Develop effective action plans for resolution as early as possible.

Maintain an accurate list of deliveries with an up to date priority list.

Identify, propose and/or participate in development of process improvements for the Healthcare Project Implementation team.

Qualifications/Requirements

Complete all planned Quality & Compliance training within the defined deadlines.

Identify and report any quality or compliance concerns and take immediate corrective action as required.

Minimum one-year experience in project management.

Excellent verbal, written, and communication skills.

Proficient skills in Microsoft Office Products (i.e., PowerPoint, Word, Excel, Access etc.)

Proficient in soft skills that are necessary to be an effective project manager.

Negotiation skills and experience.

Ability to monitor and manage critical path elements of consolidated projects.

Ability to make presentations (internal and external).

Desired Characteristics:

Bachelors degree preferred.

Experience managing revenue generating projects.

Experience with external customer service.

PMI certification.

Advanced skills in Microsoft Office Products (i.e., PowerPoint, Word, Excel, Access etc.)

Change management experience.

Results driven.

Problem resolution skills and creativity in solution development.

Vendor implementation experience.

Ability to multi-task, manage multiple projects and competing priorities.

Ability to work effectively in a difficult and fast-paced environment.

Ability to work with little direction or supervision with a mindset for ownership of the project and customer relationship.

Ability to work from a remote office.

Willingness to travel a minimum of 10%, including overnight stays when needed.

Demonstrated success in leading cross-functional teams.

Healthcare, medical, hospital or clinical environment experience.

Any offer of employment is conditioned upon the successful completion of a background investigation and drug screen.